Espanola Little Theatre's Privacy Policy
This policy document was approved by the Espanola Little Theatre
Executive at its
March 31, 2004 meeting.
Our Commitment
The
Espanola Little Theatre is committed to protecting the privacy of the personal
information of its members, executive, supporting donors and other
stakeholders. The Espanola Little Theatre does not sell,
trade or give out its membership or donor mailing lists.
During
the course of our various projects, The Espanola Little Theatre may sometimes
gather and use personal information. Anyone
from whom we collect such information should expect that it will be carefully
protected and that any use of or other dealing with this information is subject
to consent. The Espanola Little Theatre's privacy practices are designed to
achieve this.
Defining Personal
Information
Personal
information is any information that can be used to distinguish, identify or
contact a specific individual. This
information can include an individual's opinions or beliefs, as well as facts
about, or related to, the individual. Exceptions:
business contact information and certain publicly available information, such
as names, addresses and telephone numbers as published in telephone
directories, are not considered personal information.
Privacy Practices
Personal
information gathered by The Espanola Little Theatre is kept in confidence. Only authorized Espanola Little Theatre
personnel have access to this information. Safeguards are in place to ensure that the
information is not disclosed or shared more widely than is necessary to achieve
the purpose for which it was gathered.
Information
collected through membership applications/renewals and fundraising campaigns
are used to make the services and productions of The Espanola Little Theatre
possible.
The Espanola Little Theatre
does not sell, trade, or rent personal information to other organizations or
individuals.
Membership
When members join The Espanola Little Theatre, we
require their name, affiliation (if applicable), mailing address, phone number(s) and, sometimes, email address. The mailing address is where we send the
members' membership mailings, including our newsletter. Personal information that is no longer
required to fulfill the stated purpose will be destroyed or made anonymous (for
example: emergency contact and medical information collected in case of
emergencies if performing out of town).
Electronic Communication
It is
best to think of e-mail much like you do a postcard—it is not sealed, and can
be read by anyone determined to do so. This is important to remember whenever
you divulge information that you consider private.
The Espanola Little Theatre advises against emailing private financial
information, such as credit-card numbers.
Requests For Inclusion on our Mailing List, or For Supporting Donor Information, and Personal Information on Cheques Written for Tickets and/or Membership
When
you make a request regarding Espanola Little Theatre membership, publications,
or when you write a cheque for memberships or tickets
we will add your contact information to a mailing list. This list is
exclusively for the purposes of distributing news information, tickets or
membership information. If you wish to
be removed from the mailing list at any time, simply let us know in writing and
you will be removed immediately.
Financial Information
The
Espanola Little Theatre will protect all personal financial information that
you share with us.
Contact Information
Questions
or comments regarding this policy, or the administration of the Privacy Act at
The Espanola Little Theatre may be directed to Public Relations Chair by e-mail
to elt.exec@gmail.com
or by calling (705) 869-8696 or by writing to Public Relations Chair, The
Espanola Little Theatre, Box 5082, Espanola, Ontario P5E 1S1